Why Look for a Trello Alternative?
Trello is a robust, easy-to-use project management tool with drag-and-drop Kanban boards. However, it has its limitations. For instance, it might not help manage individual tasks. Plus, its free plan has only basic data options with no customization options or custom fields.
Considering these reasons, many users seek reliable alternatives to Trello. When looking for competent Trello alternatives, ensure they have collaboration tools, customization options, and integrations at affordable prices.
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READ MORE >Best Trello Alternatives Quick View
Based on our research, we have sorted the five best software that can replace Trello without stress. Let’s quickly view basic information about the five top alternatives to Trello through the table below.
| Tool | Key Features | Pricing | Best For |
|---|---|---|---|
| Asana | Suggests the best primary view and relevant automated workflows when building a project | Free plan available; Starter plan for $ 10.99 per use per month | Scaling teams |
| Todoist | Uses natural language processing to add tasks automatically | Free plan available; Pro plan for $4 per month | Individual task management |
| Pipedrive | AI assistant predicts the likelihood of closing a deal and suggests how to increase the odds | No free plan; There is an essential plan for $14 per seat per month | The sales team needs a CRM |
| ActiveCollab | Built-in features for time tracking, billing, and expenses | No free plan; Plus plan for $3.17 per member | Freelancers and small agency teams |
| Taiga | Features intuitive backlog, sprint planning, and fully customizable Kanban boards | Free plan available; Premium plan for $7 per month per person | Agile projects need to apply Scrum or Kanban |
Top 5 Trello Alternatives in 2025
1. Asana
It is one of the most popular project management apps and a free Trello alternative. For larger teams that want more project templates and views, Asana is better than Trello. Asana's built-in features also make it easier for teams to collaborate. For example, you can assign tasks to individuals (this isn't as straightforward in Trello). There's also in-app direct messaging where you can attach files, record video messages, and tag other projects.
Pros
- Flexible project view options
- Robust template library, complete with preset automation workflows
Cons
- It is more expensive than Trello
2. Todoist
The short version: Todoist is a to-do list app better suited for individual task management. It's a popular alternative to Trello. You can quickly type something with natural language processing (NLP) input. It schedules the task for you without needing a complicated setup or coding.
Trello, in contrast, doesn't offer NLP for adding tasks or projects. You can organize task lists into various projects and sync your account activity across devices. Todoist has about 60 built-in app integrations, including a native two-way sync with Google Calendar that automatically adds to-dos to your calendar.
Pros
- Excels at managing tasks and subtasks
- Built-in natural language processing for adding tasks
Cons
- Limited big-picture collaboration features
3. Pipedrive
Pipedrive's AI-powered assistant works behind the scenes to enhance your sales workflows: It tracks your team's performance and loss rates, predicts the likelihood of winning a deal while guiding you on increasing the odds, and gives you progress updates.
Hence, you know how strong the needle is moving forward. As you may have more than one person working on the same deal, Pipedrive keeps all the communication activity centralized in the contact and deal pages, helping your team pick up where you left off.
Pros
- Pipeline cards offer at-a-glance status updates on leads
- Deep reporting and analytics
Cons
- No free plan is available
4. ActiveCollab
ActiveCollab is an excellent Trello alternative for personal use. It allows you to manage details like invoicing and time tracking in one place. Built for agencies and freelancers, ActiveCollab includes thoughtful details to streamline client management. You can set tasks as billable (or not) and manage expenses from the task details screen.
With ActiveCollab, you can quickly create and send professional-looking estimates and invoices and integrate them with your payment processing or accounting software to streamline billing.
Pros
- Built-in features for time tracking, billing, and expenses
- Flexible user permissions
Cons
- Less practical for use cases beyond client management
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READ MORE >5. Taiga
Taiga is a popular project management tool for multi-functional agile teams. It is suitable for Kanban and Scrum. This open-source Trello alternative has a rich feature set, including a backlog, sprint planning, burndown chart, Kanban board, Epics, issue tracking, wiki, and extensive customization options. At the same time, its intuitive user interface makes it straightforward to start with through its intuitive user interface.
Pros
- It is easy to make it accessible to nearly anyone
- Even non-technical helpdesk staff and clients can navigate it
Cons
- The user interfaces are complex, making it difficult to get started
How to Choose the Right Alternative to Trello
A perfect Trello alternative depends on your unique needs, so some essential considerations are needed as follows:
- Determine the most critical features for your project workflow.
- Consider whether the needed tool has features that support teamwork and communication.
- Consider whether you need the tool for your specific workflows and processes.
- Choose a low-priced Trello replacement tool that fits your needs and budget.
- Consider an intuitive alternative to Trello so you can quickly access and run with minimal training.
- Consider whether the replacement tool integrates with your calendar, messaging app, and other tools.
Final Wrap
The Trello alternatives discussed above are similar to Trello in some ways but have some fundamental differences. However, a different solution may be better depending on your project management workflow and team size. We hope that this list made your decision easier. However, the only way to know if a specific tool will work for you is to evaluate it thoroughly with your team.
