The Ultimate Guide to Printing Comments in PDFs: Boost Your Productivity Now!

As we move towards a more digital world, PDF files have become a common format for sharing and collaborating on documents. One of the key features of PDF files is the ability to add comments and annotations, which can make collaboration and feedback much more efficient. But what if you need to print a copy of a PDF file that includes all of the comments? It's necessary to print PDF files with these comments when sending files away. After reading this post, you'll learn how to print comments in PDF on different systems and with distinct tools. Let's read on.

How to Print Comments in PDF on Windows

SwifDoo PDF is a Windows-based PDF editor that offers comprehensive assistance to address all PDF-related issues, including add and remove comments from PDFs. It also serves as one of the best PDF printers. When printing PDFs in SwifDoo PDF, it enables you to change the pager size and orientation, print PDFs in reverse order, print multiple PDF pages per sheet, and more. Of course, it also allows you to print comments in a PDF in seconds.

Here’s how to print comments in PDF with SwifDoo PDF:

Step 1. Install SwifDoo PDF on your computer and open a PDF file;

Step 2. Click the printer icon in the top right corner;

Step 3. Check the Print Annotations option in Page Layout and click Print.

As you can see, SwifDoo PDF also offers many printing-related features to customize printing settings. In addition, you can also use SwifDoo PDF to print secured PDFs and images, with image formats like BMP, JPG, PNG, and TIF supported.

If you need to print PDFs with necessary annotations on Windows, make sure to download SwifDoo PDF and use it in your daily life and work.

How to Print Comments in PDF on Mac

It’s much easier to print comments in PDF on Mac than on Windows, since you don’t need to download a new program. With the help of Preview, the default PDF and image viewer on Mac devices, things get much easier.

Preview is far more than a PDF viewer, and it also serves as a PDF editor, annotator, printer, and more. Like SwifDoo PDF, Preview also provides users with many printing options, such as printing selected thumbnails, multiple pages per sheet, rotating pages or images automatically, and so on.

It takes only four steps to print comments in PDF with Preview:

Step 1. Launch the Preview app on your Mac and open the PDF file you want to print;

Step 2. Choose File in the top ribbon, then select Print;

Step 3. Click Show Details and select Show Notes to include any notes that are visible in a PDF file;

Step 4. Click Print to print comments in PDF.

Bonus Part: How to Print Comments in PDF Adobe on Windows & Mac

Since Adobe Acrobat is compatible with both Windows and macOS, we include this tool as the bonus part to offer you an alternative to printing comments in PDF documents.

Adobe Acrobat has always been a popular way to address PDF-related issues. In fact, both Acrobat and Acrobat Reader can help you print comments in PDF files. Besides the common one-click printing, the printing options are a little different from those in SwifDoo PDF and Preview. Acrobat enables users to create a comment summary (a comment summary lists all the comments in your document.) so that users can better manage PDF annotations and notes.

Let’s dive into the specific steps on how to print comments in PDF with Adobe Acrobat:

#Method 1. Printing pop-up comments in PDFs

Step 1. Open a PDF file with pop-up comments in Acrobat;

Step 2. Click Edit > Preferences (on Windows) or Acrobat > Preference (on macOS);

Step 3. Select Commenting under Categories;

Step 4. Select Print notes and pop-ups and unselect Hide comment pop-ups when Comments List is open, then click OK to confirm your changes;

Step 5. Click the print icon or press Ctrl + P (on Windows) or Command + P (on Mac);

Step 6. Once the print dialog box shows up, make sure to select Document and Markups under Comments and Formats;

Step 7. Click Print to print your PDF files with comments.

Note: Remember to recheck the PDF file to make sure the original content isn't covered by any pop-up comments after you finish step 4.

#Method 2. Print a comment summary

A comment summary lists all comments and notes in your documents. When your comments are too many and overlap the document, creating a comment summary is very helpful since you can better handle all the annotations.

Step 1. Open a PDF document in Acrobat;

Step 2. Click File > Print;

Step 3. Hit the Summarize Comments button in the print dialog box;

Step 4. In the next pop-up window, you can choose one layout that you want the comment summary to display;

Step 5. Open the print dialog box again and click Print directly.

Why Choose Professional PDF Printers, Not Web Browsers

When it comes to printing PDF files with comments, it's critical to use the proper tool. While many web browsers include PDF viewers and printing capabilities, these tools are frequently limited in their capabilities and may not be the best option for printing PDFs with comments.

Here are a few reasons why you should use a professional PDF printer rather than a web browser:

1. Increased control over the printing process: Expert PDF printers frequently provide increased control over the printing process, enabling you to adjust the print settings and tailor the output to your particular requirements. This is particularly crucial when printing PDFs that have comments because you may need to change the print options to make the comments legible and easy to read.

2. More advanced features: Professional PDF printers frequently offer more sophisticated features than web browsers, such as the capacity to print multiple pages on a single sheet of paper or the ability to print watermarks and headers/footers. When printing large PDF files with comments, these features can be helpful because they reduce paper usage and enhance organization.

3. Better compatibility: Despite the fact that many web browsers support viewing and printing PDF files, not all PDF files and comment types may always be compatible with them. A wider variety of file formats and comment types are more likely to be supported by professional PDF printers because they are made specifically to work with PDF files.

4. Higher quality output: Finally, professional PDF printers frequently deliver output of higher quality than web browsers. This is so they can handle PDF files specifically and can optimize the output for printing. When printing PDFs with comments, it can be especially crucial to do this in order to make the comments readable.

Overall, even though web browsers can make it easy to view and print PDF files, they might not always be the best choice for printing PDFs with comments. Using a professional PDF printer will offer you more control over the printing process, provide you with access to more sophisticated features, guarantee better compatibility, and give you output of higher caliber.

The Bottom Line

Printing comments in PDFs can be a useful tool for streamlining collaboration and keeping feedback organized. By following these simple steps, you can easily print PDFs with comments and keep all of your collaboration in one place. If you found this guide helpful, please share it with others who may benefit from it. And don't forget to download SwifDoo PDF and give it a shot. You'll be surprised by this powerful PDF editor.